PROJECT ADMINISTRATOR

JOB DESCRIPTION SUMMARY

The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.

REQUIREMENTS

Education

• Required:  High School Diploma.
• Preferred:  High School Diploma and some secretarial courses.

Experience

• Required:  General secretarial experience.
• Preferred:  General secretarial experience and some general construction industry knowledge.

Skills / Knowledge / Abilities

• Position requires intermediate computer skills (Word and Excel).
• Position requires excellent organizational skills.
• Position requires the working knowledge of general office. equipment (fax machines, copiers, etc…).
• Position requires the ability to communicate with and work with all types of people.
• Position requires good telephone etiquette.

DUTIES AND RESPONSIBILITIES

• Preparation of subcontracts, purchase orders and change orders.
• Review and approval of subcontractor certificates and insurance.
• Review and approval of subcontract security (bonds, letter of credit, etc.).
• Prepare and distribute bid packages on CM projects.
• Prepare and distribute addendums on CM projects.
• Prepare outgoing correspondence (type, fax and mail).
• Prepare owner pay applications.
• Prepare owner change orders.
• Prepare and distribute project directories.
• Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
• Various notary duties (pay requests, bids, etc.).
• Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
• Preparation of weekly packages to satellite (and job site) offices.
• Other miscellaneous duties as needed.